Overview of the File edit page

On the file edit page, you can enter basic information about a file, and metadata that helps others find the file when performing a search. You can also watch video files and protect a file from deletion directly from the file edit page.

Video: Click to hide video

Watch this video to learn more. Click the Captions icon (CC) to turn on video captions in one of the available languages. If using Internet Explorer, the video might not display. To fix this, open the Compatibility View Settings and clear Display intranet sites in Compatibility View.

Text: Click to show text

Preview and Permissions section

The Preview and Permissions sections of the file edit page includes the following:
A File name Name of the file. Be descriptive so that others can easily find the file.

The file name can be up to 256 characters and must not start or end with spaces.

B Preview View media files directly from this window. Previews for certain file types are not available.

If a location is set for the file, you can also toggle between viewing the video or map.

C Video player controls The controls displayed in the video player vary depending on the type of file being played.
  • - Plays the video.
  • - Pauses the video.
  • - Mutes the video.
  • - Unmutes the video.
  • - Selects the video playback rate (0.5x, 1.0x, 1.5x or 2.0x).
  • - Selects the full screen display mode.
  • - Reverts to the default display mode.
  • - Displays relative time.
  • - Displays absolute time.
  • - Shows or hides the GPS trail location data if available.
NOTE: The relative time () or absolute time () controls are only displayed when a video has a start time defined.
D File metadata The metadata fields that are displayed vary depending on the type of evidence (video or photo) and how the evidence was captured. The following list includes some examples of file metadata:
  • ID: Click to hide description
    The file ID.
  • File name: Click to hide description
    The name of the file.
  • Uploaded by: Click to hide description
    Who uploaded the file.
  • Uploaded on: Click to hide description
    The date and time that the file was uploaded to the site.
  • File size: Click to hide description
    The size of the file in MB.
E Permissions The users or groups who can View only, View and download, Edit, or Manage the file. The access policy can be inherited from cases associated with the file, or they can be overwritten.
F Download Click to download the file. This is the only way to view certain types of files, such as DOCX and PDF.
NOTE: To download a file, you must have the View and download permission level for that file.
G Redact video Click to open the Genetec Clearance™ video editor.
H More Click to select more options. For example, Audit Trail or Delete file.
NOTE: Only files that are manually associated with a case can be removed from the Associated cases section. Files that are automatically associated with a case based on incident time range cannot be removed from the Associated cases section.

General section

The General section of the file edit page includes the following:

I Description Summary of the file. Be descriptive so that others can easily find the file.
J Start time The time that the file recording started.
K End time The time that the file recording ended.
L Category The type of incident or crime.
M Associated cases Existing cases that this file has been associated with. Adding a case from the File edit page manually associates the file with the case.
NOTE: There is a default maximum of 50 manual case associations and 50 automatic case associations.
N Tags One-word keywords that identify the file and help others find the file when searching.
O Location Location of the file, such as where it was uploaded from.
NOTE: GPS location coordinates (logitude and latitude) are displayed below the location field if the file contains GPS information. Example: 45.480405, -73.761869. Clicking the Map icon shows the GPS location on a map.
P Scheduled deletion Displays the current retention policy. Possible values include the following:
  • Never
  • A specific date
  • Today
Q Protect from deletion Click to protect a file from deletion. Protected files remain in the system and are not deleted. If a retention policy performs deletions, the protected file is unaffected.
NOTE: Users must have manage permission level to protect files from deletion.

Device details section

The Device details section of the file edit page includes the following:

R Device type The device type.
S Serial # The serial number of the device.
T Assigned to The user or users assigned to the device at the times indicated in the Start time and End time fields in the General section of the File Edit page.
U Name The name of the device.
V Manufacturer The device manufacturer.
W Model The model number of the device.

Additional file metadata section

The Addition file metadata section of the file edit page contains metadata information and is collapsed by default.

NOTE: The Addition file metadata section is only available when there is metadata to display. The metadata fields that are displayed vary depending on the type of evidence (video or photo) and how the evidence was captured. Currently only JPEG, MOV, and MP4 metadata is supported. The Genetec Clearance™ Capture Chrome extension also provides metadata for any evidence that it captures.